Administrative Associate

About Tech4Dev

‘Project Tech4dev’ program of Impact Foundation (India),a vertical under Dasra that aims to be a high performing tech enabler for non-profits, to provide solutions ranging from providing open source platforms to NGOs to building tech capacity in non-profits and equip non-profits with the technology they need to amplify their impact. We are a remote working organization.

Role Overview:

We are looking for a proactive and detail-oriented Administrative Associate to manage our day-to-day admin operations and lead the planning and execution of our quarterly sprints and ecosystem events. You will be the go-to person for travel, logistics, vendor coordination, event management and internal HR, ensuring smooth operations and memorable team experiences

Responsibilities:

Vendor Management

1. Manage vendors for travel, hotel bookings, merchandise, devices, stationery, and event materials
2. Negotiate contracts to ensure cost-effective, quality service
3. Maintain records of laptops/devices assigned, and manage office supplies
4. Assist in evaluating and selecting admin/HR partners
5. Manage procurement, delivery, and inventory tracking of IT assets (laptops, accessories, etc.) and provide basic IT coordination/support as needed

Travel, Logistics and Accommodations

1. Coordinate travel, stay, and local transport for team events and business trips
2. Liaise with hotels to negotiate rates and ensure seamless accommodation
3. Monitor expenses and ensure alignment with policies and budgets

Internal and External Coordination

1. Serve as the admin point of contact for internal teams, vendors, and partners
2. Support onboarding coordination, induction scheduling, and HR admin tasks

Communication & Support

1. Draft and manage internal emailers (festivals, birthdays, anniversaries)
2. Provide logistical and technical support for meetings, conferences, and field visits
3. Maintain a high level of confidentiality and integrity in all tasks

Sprint & Event Planning

1. Own end-to-end logistics for quarterly sprints (7–10 days, including travel)
2. Scout locations, finalize venues, manage bookings, and coordinate logistics
3. Be the single point of contact for hotels/vendors during events
4. Support retrospectives to improve future sprint execution

Requirements

1. Bachelor’s degree in Business Admin or related field
2. 5–7 years of experience in admin roles, preferably in dynamic/corporate environments
3. Proficient in Microsoft Office and Google Suite
4. Discreet, reliable, and self-driven
5. Excellent organizational, negotiation, and communication skills
6. Flexible to travel for 7–10 days every quarter( 7 days at a stretch at the sprint)